Project & Executive Coordinator – Work from Home

###Project & Executive Coordinator – Work from Home (Waikato Based)###

We are working with a well-established, national organisation delivering maintenance and technology projects across New Zealand, across pronominally government contracts.

This is a unique opportunity to step into a high-trust, work-from-home role. You’ll play a key part in keeping projects compliant, organised, and running smoothly, while also supporting two busy Directors with executive assistant duties. This is not a typical admin role there is variety and the chance to work alongside the very busy leadership team.

###The Role###

This is a hybrid position combining project coordination, H & S compliance support, and executive assistance.

###Your responsibilities will include:###

• Supporting project teams who are on the job by collecting and documenting project requirements such as compliance and health & safety
• You will be uploading these documents to the relevant government or project departments in set time frames
• Maintaining accurate records and documentation, along with email management
• Coordinating project administration and deadlines
• Managing all H & S compliance paperwork, processes and reporting
• Assisting with reporting and general operational support
• Alongside this, you will provide executive support including:
• Diary management and scheduling
• Booking travel and coordinating logistics
• Minute-taking in meetings and board sessions – in person and via Zoom
• Managing emails and general administrative support
• Keeping Directors organised, informed, and ahead of schedule

###About You:###

You are a highly organised, proactive individual who thrives in a role where you can take ownership and make things happen. Working from hoe requires a trustworthy individual that has strong tine management skills

###You will bring:###

• Strong administration and coordination experience
• Exceptional attention to detail
• Excellent written and verbal communication skills in English
• Confidence working across compliance and structured processes
• The ability to manage multiple priorities and meet deadlines
• Great with people, team layer and a positive can-do attitude

###You will also:###

• Have a clean criminal record
• Be reliable, trustworthy, and highly organised
• Ideally be based in the Waikato or Near, with flexibility to attend occasional in-person meetings as required.

###What’s On Offer###

• Work from home, Monday to Friday
• Min 35 hours per week (flexible, school hours considered for the right applicant)
• High-trust environment with autonomy
• Variety across projects, H & S and executive support

###Why This Role?###

This is more than just an admin role — you’ll become the go-to person keeping operations running smoothly behind the scenes, while gaining exposure across projects and leadership.

###Apply Now###

If you’re looking for a flexible, engaging role where you can make a real impact, we’d love to hear from you.

Please ensure your CV is up-to-date and clearly demonstrates your solid work history in similar Administration, Executive Assistant, Personal Assistant, or Compliance-focused roles.

1st Call Recruitment Hamilton

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